Administrative Assistant

Austin, TX

Req ID: 866
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Why work with us?

At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.

Please text “ImpactFire” to 512-722-7592 to connect with Ember, Impact Fire’s Recruiting Assistant, to learn more about this position and the company.

Benefits of joining Impact Fire Services

When you join Impact Fire you will receive:

  • Competitive compensation

  • Career Advancement Opportunities

  • Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays

  • Company paid short and long-term disability

  • Immediately vested in our 401(k) company match

  • Exceptional guidance and support from our managers

  • Collaborative culture & environment

  • Robust training opportunities with company reimbursement upon achieving required licensing

  • Apprenticeship programs for fire sprinkler, fire alarm and inspection positions

  • Opportunity to work alongside some of the best talent in the fire protection industry

Impact Fire Services is seeking an Administrative Assistant to support the Austin office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Primary Job Responsibilities:

· Greeting visitors upon arrival to the office

· Manage workflow ensuring that deadlines are met and work is completed correctly

· Assist in scheduling work for field employees

· Assist with collection calls on outstanding invoices

· Assist in training staff members and new hires

· Implement and monitor programs as directed by management, and see the programs through to completion

· Generate memos, emails and reports when appropriate

· Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines

· Maintain office supplies by checking inventory and order items

· Respond to questions and requests for information

· Answer incoming calls and assume other receptionist duties when needed

Required Skills:

· Current use of MS Office Suite (Word, Excel) in a proficient manner

· Ability to analyze and revise operating practices to improve efficiency

· Detail oriented and comfortable working in a fast-paced office environment

· Exceptional communication skills

· Superior organization skills and dedication to completing projects in a timely manner

Other Required Capabilities:

· Customer Service - provide helpful, courteous, accessible, responsive and

knowledgeable support to staff, clients, and others at all times

· Problem Solving - Identifies potential issues, find solutions by looking beyond

the obvious, and apply effective methods for solving problems to support the

business objectives.

· Strong interpersonal/communication skills

· Detailed oriented and demonstrate a high degree of accuracy when performing data entry

· Performs other related duties as assigned or requested by Management

We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.

Employment with an Equal Opportunity Employer (EOE) including disability/veterans.

Other details

  • Pay Type Hourly

Req #866

Tuesday, January 3, 2023

Apply#: 5891